Standard Terms and Conditions of Trading
These terms form the basis of the contract between our customer and Katrina’s Bespoke Cakes. These Terms and your Order Invoice are considered by us, to set out the whole agreement between you and us for the sale of cakes. It is your responsibility to check all details in the order invoice are complete and accurate, as this is the document we work to when completing your order.
Basis of Sale
Any samples, drawings, or descriptions we issue and any descriptions or illustrations contained on our website are issued solely to provide you with an approximate idea of the cakes they describe and remain the property of Katrina’s Bespoke Cakes.
Quotations are valid for a period of 30 calendar days from the day of issue. Cake sizes quoted are in inches and are based on the diameter of the cake. Cakes are 5-6 inches deep as standard.
No contract is made with you until we have received your booking fee. Once your booking fee has been received, you are in a legally binding contract with Katrina’s Bespoke Cakes
We warrant that on delivery or collection, the Cakes shall conform to their description as set out in the Order Confirmation, be of satisfactory quality and comply with all food safety, statutory and regulatory requirements in the UK. We will not be held responsible for customer disappointment of the design or the interpretation of the cake as long as it is made in line with the customer’s pre-agreed requirements set out in the order confirmation and will face no consequent liability. It is the customer's responsibility to ensure all details within the order invoice and sketch are correct and meet their exact requirements.
The warranty does not apply to any defect in the Cakes arising from wilful damage, accident, negligence by you or any third party if you use the cake in a way we do not recommend, your failure to follow our instructions, or any alterations you carry out.
Our cakes are made in an environment where nuts, egg, milk, gluten, and other allergens are present. We cannot guarantee that any cake is entirely nut-free although we make every effort to ensure that allergies are accommodated.
We cannot guarantee an exact replica of any cake. Where color swatches are provided, we will do our best to match as close as we deem possible. Exact color matches are not guaranteed.
Fresh flowers are not included in the price of any wedding cake design. If a wedding cake is to be dressed with fresh flowers these are to be provided by your florist. NB. Please note some flowers are not suitable for use as a cake decoration. Ask your florist for details regarding toxicity. We cannot be liable for any contamination of our food products that may arise from their misuse. We recommend that your florist liaise directly with us to confirm detail about the size of the cake being dressed to avoid any miscommunication.
Stacked cakes contain dowels in each tier to provide support and these should be removed before consumption.
The cake is a fresh product containing no additives or preservatives and it is our right to assume consumption on the day requested. Cakes should be stored in a dry place, at room temperature, away from direct sunlight and sources of heat in the box provided. They should NOT be refrigerated unless the cake is covered in buttercream or you have been advised by Katrina’s Bespoke Cakes to do so.
Katrina’s Bespoke Cakes and the customer expressly agree that the cakes and all goods purchased from Katrina’s Bespoke Cakes remain the property of Katrina’s Bespoke Cakes until paid for in full.
Delivery and Collection
All orders may be collected free of charge from Katrina’s Bespoke Cakes by prior arrangement. We accept no responsibility for any damage sustained to the cake once it has left the premises. Please note we strongly advise that any cake two tiers or more should be delivered by ourselves and not collected
If delivery has been requested, we will deliver the cake on the day set out in the order invoice to the address provided.
When delivering to a wedding venue, we will contact the venue in advance to arrange a mutually convenient time for delivery. If we set up the wedding cake, we shall take a photograph of the cake before leaving. Should the venue need to set up the cake themselves we shall explain how the cake is to be displayed and where possible obtain a signature to verify we have done so. Once the cake has been delivered, we are unable to accept liability for any damage sustained to the cake thereafter nor any failure to follow the instructions provided.
If the cake is delivered with a stand, a security deposit will be payable with the final balance. The stand must be returned to us in a good, clean condition within 5 days of the wedding. Upon the return of the stand, the deposit will be refunded.
Price and Payment
The price of your cake will be as set out in your order invoice. No Vat is payable on the cakes. A £50 booking fee is required to secure your order. For Wedding Cakes, a detailed order invoice will be issued detailing the final balance, including dates of payments, and payment details. No further payment reminders will be sent and it is the responsibility of the client to ensure payment is on time.
Please note, all booking fees are non-refundable and non-transferable.
The balance must be paid in cleared monies no later than the dates set out in the order confirmation by bank transfer to the account specified.
If payment is not received by the dates specified this shall be constituted as a breach of contract by the client. We reserve the right to hold the order until payment is made in full. When payment is late we accept no responsibility should we be unable to purchase the required stock or equipment to make the cake as laid out in the order confirmation. In these circumstances, the cake will be made as close to the order confirmation as possible with no redress or liability on Katrina’s Bespoke Cakes.
Cancellation, Postponement, and Alterations
In the event of a cancellation by yourselves, charges are as follows;
More than ninety days prior to the date = booking fee only.
3 months to one calendar month prior to the date = booking fee plus half the remaining cost.
Less than one calendar month prior to the date = full amount
In the event of a postponement, the payment due remains the same as a cancellation. Subject to availability we will carry the monies paid forward to the new wedding date. Please be aware that we will only do this on one occasion. Any further postponements will be classed as cancelation.
The above terms of cancellation also apply to postponement or cancelation due to COVID-19 or any future pandemics.
You may, prior to 6 weeks before the wedding day, amend or cancel your order by providing us with written notice. In the case of alterations, a new order confirmation will be issued detailing the changes and the new cost. Alterations are not confirmed until a new order confirmation has been issued. Should you make any changes after that time there will not be a reduction in the price you pay, even if your new design is cheaper than the original booking.
In the unlikely event that Katrina’s Bespoke Cakes need to cancel your order, any monies paid will be refunded. Katrina’s Bespoke Cakes reserves the right to cancel, vary or suspend the operation of this contract if events occur which are in the nature of force majeure including (without prejudice to the generality of the foregoing): fire, floods, storm, plant breakdown, strike, lockouts, riot, hostilities, non-availability of materials or supplies or any other event outside the control of Katrina’s Bespoke Cakes, and Katrina’s Bespoke Cakes shall not be liable for any breach of contract resulting from such an event.
Complaints are very rare and due to the amount of work put into each individual cake, we take them very seriously. Any issues must be bought to our attention with 48 hours on collection or delivery to give a fair opportunity to assess the nature of the complaint.
Both Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof and providing the other party with a prior opportunity to resolve any issues between the parties amicably.
Where the complaint is in regards to the quality of the cake then the cake, or remainder of the cake/tier, must be returned to us as soon as possible after cutting and within 48 hours of collection/delivery to ensure that we are able to fairly assess the nature of the complaint.
Please note we can only deal with the client who placed the original order.
All designs and intellectual property rights remain the property of Katrina’s Bespoke Cakes.
We reserve the right to use images of your cake for any form of advertising including web-based promotions, brochures, galleries, and competitions. It is advisable that you make a copy of all documentation received from Katrina’s Bespoke Cakes for your own benefit.